Cloud is not just storage, it is a trump card for Enterprise Risk Management (ERM).
There are several advantages of cloud, but one aspect that cloud service providers miss during marketing is the ease with which content management can be rendered. Businesses are overwhelmed to see how cloud has shrugged off many of their ERM issues. Cloud utilization has helped them boost operational efficiency, cash flow and bring many more supplementary benefits.
Here are a few highlighted features and advantages of using cloud for ERM:
Cloud changes content dynamics to an organized system
Cloud brings your overall content repository under one platform.
Companies usually have their IT structure spread all over the place. Each entity (data, process, attendance logins, etc.) is usually managed individually by different programs that are best suited. The drawback is that the company’s massive content reserve is left scattered and unorganized, with no scope for repurposing and updating.
Organizing of documents to reflect the workflow makes cloud services stand out in comparison to traditional solutions. The cloud lets you ease content recognition and retrieval by setting a folder and filing hierarchy (based on team, projects, processes, etc.). Basically, it is the flexible nature demonstrated by cloud storage, and the power of users that take content structuring to the next level.
Quick-fix disaster recovery plan to replace treading content systems
The need to pitch in a lot of capital for disaster recovery is unessential with cloud services in place. The complexities of the disaster recovery process and longer hours of wait to retain documents can also be gotten rid of.
Cloud-based services are capable of handling faster disaster recovery of the data resources without costing you. Businesses have thoroughly enjoyed the perk of recovering content within a few hours and reducing unproductive intervals.
Power over content
Many people are working at different points across the world connected to a single cloud service. Imagine the plight behind mailing content back and forth and then again more mails to follow it up. This would jam your work flow, if not your inbox. To add to the mess are confusions and complexities of changing names and formats of the transferred documents.
On the cloud it’s just too easy. More than one person can work on a content file at the same time, rather than working on them alternatively and wasting time. Avoid risks of mix-ups by staying in communication with your co-workers.
Content is disorderly even in the working process – the way data is transferred (hard copies, mails, digital copies), the involvement of many entities working on the same content (employees, teams, managers) and the different forms of content created by different processes (sales, agreements, invoices, operations, etc.) are all creating more chaos to content structuring.
Cloud enables you to function on a central content reserve and the additional benefit of the service is that it truly enables “working together”. This in fact has helped teams, agencies and international branches to coalesce information and workflow.
Transparent content processes
Transparency is one of the major concerns while maintaining enterprise risk management processes in a company. And cloud is the perfect solution, making it possible to create visibility in document management.
Loading standardized documents and providing access to the required personnel keep everyone on the same page with reports and audit logs. Stakeholders too can be notified and get a view of the adequate information and status reports.
Sinking boundaries
When everybody is coming under one platform, another crisis solved is the much talked about information silos.
Integrating business units have always been big trouble. Now, cloud has provided the right platform. Integrating content at one level gels together the various departments of a business house. Information silos are melting away and ample time and resources are getting saved due to the use of cloud technology in businesses.
Collaborating with all business entities
Individuals, entities, vendors and partners are all up for a smarter working process, and collaboration is the answer. Cloud is a flexible platform that gets business environments to collaborate while generating and amending content through a document approval lifecycle.
In cloud, you have the benefit of:
- Getting notified when the content is updated
- Tracking the changes, additions and modifications
- Accessing the reviews and comments of the updated documents
- Syncing and sharing documents and to work on them simultaneously with your colleagues all in real-time
Businesses that have accepted the collaborative factor of cloud services are running ahead of the curve and increasing their ROI.
The concept of “work wherever you are” comes alive with cloud
The highlight of cloud is that you can work from the washroom as well. Access it through your PC, laptop, mobile or any other internet-connected device, and you have the cloud anywhere under the sky.
We are aware that many individuals are ready to accept lower salaries for the option to “work from home”. The dilemma of creating a work-life balance is solved through enterprise cloud services.
Cloud is more than storage today. Managing and collaborating content in an efficient manner is a key takeaway for organizations that use cloud services. Big names like Google, Amazon, Box and Dropbox are in a tug of war to sell their enterprise cloud services to organizations. They are sure that people will get used to the convenience of using data and wouldn’t want to shift their virtual space. Moreover, integrating businesses across global boundaries, languages and cultures have helped them cut down the major hassles of risk management.
Cloud services are emerging with better enterprise platforms and solutions. Identify your business’ select requirements and opt for services that optimize your work process.
Time has raced away from big computers, PCs, floppies, CDs and hard drives, and it has finally landed on the cloud. Cloud itself is progressing quite robustly, and it’s time to grab the opportunities of working on the cloud.